Transforming the Energy Sector with Microsoft 365

We help energy organisations connect their dispersed teams, streamline safety and compliance, and future-proof their operations – all through tailored Microsoft 365 solutions.

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SharePoint & Microsoft 365 Services for Energy

Modernising Digital Workplaces in Energy Organisations

Energy organisations face complex operational challenges – from dispersed teams and compliance pressures to evolving workforce expectations. We help build digital workplaces that improve communication, streamline processes and support long-term growth, using Microsoft 365 tools including SharePoint, Viva, Copilot and Power Platform.

Our Services

We design modern intranets using SharePoint Online – whether out-of-the-box, custom-built, or accelerated with our Beacon products – to connect employees across offices, refineries, and field sites.

Built For Complex, Distributed Teams

Our intranets reflect your brand and operational structure, creating a familiar space for employees across geographies.

Personalised For Communication, Secured For Compliance

We enable personalised content targeting by role, region, or site – a priority for Internal Communications teams looking to improve relevance and reach. At the same time, we support IT teams with content restrictions and access controls to meet security and compliance needs.

A Trusted Hub For Operational Updates

The intranet becomes your single source of truth – replacing email chains and disconnected platforms. Safety updates, leadership messages, and operational resources are surfaced in one place, improving alignment and engagement across your workforce.

We build structured document libraries and approval workflows using SharePoint and Power Platform – helping energy organisations manage compliance, reduce manual effort, and improve audit readiness.

Designed For Safety And Standards

Our libraries are tailored to your operational needs – from fuel specifications to health and safety protocols. Metadata and taxonomy make it easy to find documents by site, process, or department.

Automated And Auditable

Using Power Automate, we implement workflows that route documents for review and approval. Versioning and audit trails ensure compliance and clarity – replacing email-based sign-off with a reliable, trackable process.

Accessible And Trusted

Documents are easy to find and always up to date. Whether it’s a maintenance procedure or a regulatory form, employees know where to go – improving productivity and reducing risk during audits or inspections.

We help energy organisations reach deskless workers using Viva Connections and Viva Engage – bringing mobile access, peer communities, and knowledge sharing into the digital workplace.

Connecting Field Teams

We surface intranet content inside Microsoft Teams via Viva Connections, so frontline employees – from pipeline technicians to plant operators – can access updates, forms, and resources from any device.

Building Community And Culture

Viva Engage enables peer-to-peer support, communication and recognition. From safety tips to project shout-outs, employees can connect and contribute – building a stronger sense of belonging across sites and shifts.

Inclusive And Timely Communication

Targeted news and alerts ensure everyone receives the right information at the right time. Whether it’s a CEO message or a compliance update, frontline teams stay informed and involved.

We help energy organisations adopt Microsoft Copilot – from preparing enterprise data for Microsoft 365 Copilot to deploying quick-win Copilot Agents that deliver immediate value.

Organisation-Wide Readiness

We support IT and leadership teams to prepare for Copilot across SharePoint, Teams, and Outlook – ensuring your data is structured, secure, and accessible. This includes governance, content optimisation, and change management.

Quick Wins With Copilot Agents

For faster impact, we design and deploy Copilot Agents – tailored AI assistants that help with specific tasks like summarising safety procedures, drafting compliance updates, or answering HR queries. These agents deliver value without needing a full data clean-up.

AI That Works Across Your Workforce

Whether you’re in head office or on-site, Copilot can reduce admin, surface relevant content, and support decision-making. We help configure and train Copilot to suit your operational needs – making AI a practical part of your digital workplace.

Working in Partnership with Energy Firms

Silicon Reef are really friendly yet professional to deal with, very open and honest, extremely structured and quick, bringing lots of experience to delivering Argent Energy’s very first intranet that revolutionised the way we communicate and collaborate globally.

Tom Tierney

Group IT Project Manager, Argent Energy

Example of SharePoint intranet for Energy sector

Our Work with the Energy Sector

Tag Energy: Building a Scalable Intranet for a Growing Renewables Firm

We delivered a SharePoint Online intranet for TagEnergy, connecting employees across Lisbon, London, and Sydney. The solution centralised policies, news, and documents, improving engagement and supporting compliance. TagEnergy now has a branded, mobile-friendly platform that scales with their growth and reinforces company culture.

Argent Energy: Transforming Document Management & Engagement

Argent Energy’s legacy intranet wasn’t meeting compliance or engagement needs. We rebuilt it on SharePoint Online with structured document libraries and Power Automate workflows. Viva Engage integration boosted interaction, and the new “Argent Hub” became a trusted source for policies, safety updates, and recognition – with site visits up 50% in the first months.

Read the Full Story

Network Plus: Connecting a Distributed Utilities Workforce with SharePoint & Viva

Network Plus needed a modern intranet to unify over 3,500 employees across water, power, gas, and telecoms. We replaced their legacy system with a SharePoint Online intranet integrated into Teams via Viva Connections – making it accessible to field engineers and office staff alike. The result: improved communication, higher engagement, and a platform that supports both day-to-day operations and long-term sustainability goals, including projects that connect renewable energy to the grid.

Modernising SharePoint for a Cross-Border Energy Infrastructure Firm

ElecLink operates a high-voltage electricity interconnector between the UK and France – a key enabler of renewable energy exchange. We rebuilt their outdated SharePoint into a modern, secure digital workplace with structured document libraries, automated workflows, and improved governance. The new intranet supports collaboration across borders, enhances compliance, and helps ElecLink deliver on its mission to support Europe’s sustainable energy future.

Solving Sector Challenges with Microsoft 365

Energy organisations face distinct challenges in building effective digital workplaces – from fragmented communication and compliance pressures to engaging frontline teams. Here, we explore common pain points and how Microsoft 365 tools can be tailored to solve them.

Fragmented Communication Across Sites

Current Challenges:

With teams spread across locations and legacy systems still in use, communication often becomes siloed and inconsistent. Important updates may be missed, and collaboration suffers.

What’s Possible:

SharePoint Online provides a centralised intranet that connects all employees – from HQ to field sites – with consistent messaging and access to resources.
Viva Connections integrates this experience into Teams, making it accessible on mobile for frontline workers.
Targeted content ensures the right messages reach the right teams, improving alignment and reducing reliance on email chains.

Safety & Compliance Communication

Current Challenges:

In high-risk environments, safety protocols and regulatory updates must be communicated clearly and quickly. Yet many organisations struggle to reach every worker reliably.

What’s Possible:

SharePoint and Power Automate enable structured document workflows with approval tracking and version control – ensuring compliance documents are always current.
Viva Engage and Teams notifications can push urgent updates directly to frontline staff, improving visibility and response times.
Audit trails and metadata support regulatory requirements and reduce the risk of missed communications.

Knowledge Retention & Workforce Transition

Current Challenges:

With many experienced employees approaching retirement and younger staff expecting modern tools, energy organisations face a dual challenge: preserving expertise while adapting to new ways of working.

What’s Possible:

SharePoint Online provides structured knowledge repositories where operational guides, FAQs, and best practices can be stored and easily accessed.
Viva Engage supports peer-to-peer Q&A and community-driven knowledge sharing, helping capture insights that might otherwise be lost.
Copilot can assist with summarising documents and surfacing relevant content, making institutional knowledge more discoverable and usable across the organisation.

Engaging a Diverse, Deskless Workforce

Current Challenges:

A large portion of the energy workforce operates away from desks – in plants, on rigs, or in the field. Traditional communication channels often fail to reach them, leading to disengagement.

What’s Possible:

Viva Connections brings intranet content into Teams, accessible via mobile – ensuring all employees stay informed.
Viva Engage builds peer communities and recognition, helping build culture across shifts and sites.
Personalised dashboards and quick links surface relevant tools and updates, making it easier for deskless workers to stay connected.

FAQs

Got questions? We’ve answered some of the common ones here. If you can’t find what you’re looking for, drop us a note.

How does Silicon Reef support energy organisations with Microsoft 365?

Silicon Reef works closely with energy organisations to design and deliver Microsoft 365 solutions that reflect the realities of their workforce – often dispersed, operationally complex, and under pressure to meet compliance standards. Whether it’s building a SharePoint intranet, introducing Viva for frontline engagement, or preparing for Copilot, we focus on creating digital environments that help people work better together.

Can you help us engage field-based and frontline workers?

Yes – this is a common challenge across the energy sector. At Silicon Reef, we use tools like Viva Connections, Engage, and Microsoft Teams to bring intranet content to mobile devices, so field engineers, plant operators, and other deskless employees can access updates, forms, and resources wherever they are. We’ve seen this approach improve communication, safety awareness, and overall engagement.

What types of energy companies has Silicon Reef worked with?

We’ve partnered with a range of organisations across the energy sector – from renewable energy firms like TagEnergy, to infrastructure operators like ElecLink, and utility service providers like Network Plus. Each project is shaped around the client’s goals, workforce, and operational challenges, with a focus on long-term value and adaptability.

How do your solutions support safety and compliance in high-risk environments?

We build structured document libraries and approval workflows using SharePoint and Power Platform. These help ensure safety protocols and compliance documents are always current, accessible, and auditable. Silicon Reef’s approach is to make these systems easy to use and maintain – so teams can focus on doing their jobs safely and efficiently, without chasing down the latest version of a form.

What makes Silicon Reef’s approach different when working with energy clients?

We focus on people first – understanding how teams actually work, where the friction points are, and what tools will make a difference day to day. For energy organisations, that often means designing solutions that work just as well in the field as they do in the office. Whether it’s surfacing safety updates on mobile, simplifying document approvals, or helping teams feel more connected, Silicon Reef’s approach is grounded in making Microsoft 365 work in the real world – not just on paper.

Send us a message

Whether you’ve got a Microsoft 365 project in mind or just want to learn more, we’d love to hear from you.