Question 1

What do we need to think about before moving to SharePoint?

Accepted Answer

Planning is key to getting the most out of a SharePoint migration. You’ll want to look at what content you have, how it’s organised, who needs access, and what can be improved. It’s also a good time to rethink outdated folder structures or permissions that no longer fit. At Silicon Reef, we help you take a step back, map out what’s working (and what’s not), and set up SharePoint in a way that supports better collaboration and document management from day one.

Question 2

Can we keep our existing folder structure when we migrate to SharePoint?

Accepted Answer

You can keep your current folder structure—but this is often a missed opportunity to simplify things. SharePoint gives you better ways to organise documents using document libraries, metadata, and content types, which make everything easier to find and manage. At Silicon Reef, we’ll help you assess what’s worth keeping, what needs to change, and how to create a structure that supports your teams more effectively.

Question 3

How do we make sure we don’t lose data during a SharePoint migration?

Accepted Answer

It starts with a full audit of your existing content. We map out where everything lives, who needs access, and how permissions are set up. From there, we use proven tools and a tested process to move your data securely and accurately. We also run post-migration checks to make sure files, links, metadata, and permissions are all working properly—so you don’t run into surprises later on.

Question 4

Will migrating to SharePoint disrupt our day-to-day work?

Accepted Answer

A well-planned migration should be low-disruption. We can move content in stages, work around your business hours, and prioritise teams that need early access. We also make sure employees are supported with training and guidance so they feel confident from the start. Our goal is to make the switch feel smooth and manageable, not overwhelming.

Question 5

How long does a SharePoint migration take?

Accepted Answer

It depends on the size and complexity of your current setup. A small migration might take a few weeks, while larger, multi-site moves with content restructuring can take several months. Things like content clean-up, permissions mapping, and stakeholder training all affect the timeline. At Silicon Reef, we provide clear timelines upfront and work in phases to minimise disruption while keeping the project moving forward.

Question 6

How much does a SharePoint migration cost?

Accepted Answer

The cost can vary based on the amount of content, technical complexity, and the level of support your organisation needs. If you’re migrating from file shares or a legacy system, or you need a lot of restructuring, the scope will be broader. At Silicon Reef, we tailor each project to your business goals—so you’re not paying for extras you don’t need, and you get the long-term value you’re looking for.

Question 7

Is migrating to SharePoint worth the cost and effort?

Accepted Answer

For most organisations, yes—especially if your current setup is slowing people down or making collaboration harder. SharePoint makes it easier to manage documents, set permissions, find the right information, and work together across teams. When combined with Microsoft Office and other Microsoft 365 tools like Viva, Power Platform and Copilot, it becomes a powerful part of your digital workplace. We work with you to make sure the migration delivers long-term value, not just a quick fix.

Question 8

What are the biggest risks during a SharePoint migration?

Accepted Answer

The biggest risks include missing metadata, broken permissions, downtime, or bringing across outdated content. These risks are avoidable with a strong migration strategy. At Silicon Reef, we perform pre-migration audits, run staged pilots, and plan around your operational needs to ensure everything moves smoothly, with minimal disruption.

Question 9

Can we migrate from a non-Microsoft platform into SharePoint?

Accepted Answer

Yes, we help organisations migrate from platforms like Google Drive, Dropbox, and legacy file shares into SharePoint. Using a combination of Microsoft’s Migration Manager and custom tools, we migrate content securely while preserving structure, permissions, and version history where possible. We also support user adoption post-migration to ensure a successful transition.

Feature	SharePoint	Box
Cost	Included in Microsoft 365 licence	£12-£40 per user/month + add-ons*
Storage	1TB + 10GB/user pooled	Unlimited
Collaboration	Native co-authoring in Office apps, integrated with Teams	Office integration via add-on
Governance	Microsoft Purview, DLP, eDiscovery	Add-ons required for governance
Search & Metadata	Microsoft Search across M365	Search within Box only
Intranet & Communication	Full intranet and portal capabilities	No native intranet features
Workflow Automation	Power Automate for advanced workflows	Box Relay for basic workflows
External Sharing	Guest access, expiring links, Microsoft Entra B2B	Link-based sharing

Move from Box to SharePoint with Clarity and Confidence

A People-First Approach to Box to SharePoint Migration

Beyond Migration: Build More with Microsoft 365

SharePoint Intranets

Power Platform

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Microsoft 365 Copilot & AI Agents

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Client Stories

Transforming Internal Communications

Award Winning Intranet

Aerospace & Defence

Custom Provisioning Tool

Box vs SharePoint

Feature

Best Practice for a Successful Box to SharePoint Migration

Test the Waters with a Pilot First

Declutter Before You Migrate Anything

Design with People in Mind - Not Just Files

Communicate Early, Clearly, and Often

Empower Champions to Lead the Way

Time It Right to Maximise Value

Box to SharePoint Migration FAQs

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