Microsoft 365 Solutions for Media & Communications

We help media and communications organisations modernise their internal communications, connect creative and corporate teams, and streamline operations – all through tailored Microsoft 365 solutions.

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SharePoint & Microsoft 365 Services for Media & Communications

Modernising Digital Workplaces in Media & Communications

Media & Communications organisations face unique challenges – from fragmented tools and dispersed teams to the need for fast-paced collaboration and creative freedom. We build digital workplaces that support agility, engagement, and innovation using Microsoft 365 tools including SharePoint, Viva, Copilot, and Power Platform.

Our Services

We design modern intranets using SharePoint Online – whether out-of-the-box, custom-built, or accelerated with our Beacon products – to unify employees across editorial, production, and commercial teams.

Built for Creative & Corporate Teams

Our intranets reflect your brand and structure, creating a familiar space for employees across publishing, radio, TV, and digital. Whether you’re a broadcaster or a global media group, we tailor the experience to suit your workforce.

Personalised for Relevance, Secured for Compliance

We enable content targeting by role, brand, or location – helping Internal Comms teams deliver relevant updates. IT teams benefit from robust access controls and governance to meet privacy and copyright standards.

A Trusted Hub for News & Resources

The intranet becomes your single source of truth – replacing email chains and legacy portals. Editorial guidelines, leadership messages, and campaign assets are surfaced in one place, improving alignment and engagement.

We help media organisations support two-way communication and build internal communities using Viva Engage and Viva Connections.

From Broadcast to Dialogue

Viva Engage enables open conversations across departments and geographies – turning one-way comms into interactive forums. Employees can ask questions, share ideas, and connect with leadership.

Celebrating Culture & Creativity

Recognition apps and community spaces allow staff to celebrate wins, share inspiration, and feel part of a wider creative culture – whether they’re in the studio or behind the scenes.

Accessible & Inclusive

Viva Connections brings intranet content into Teams and mobile – ensuring everyone, including frontline talent and remote creatives, stays informed and involved.

We design and build tailored applications using Microsoft Power Platform to streamline operational processes and reduce manual effort across media organisations.

Solving Operational Pain Points

From booking workflows and production checklists to dashboards and subscription tracking, our custom apps replace spreadsheets and email chains with intuitive, mobile-friendly solutions.

Built for Scale and Usability

We use tools like Power Apps and Power Automate to create secure, scalable applications that support complex media workflows – improving visibility, reducing admin, and saving time.

Integrated with Microsoft 365

Our apps work seamlessly within your existing Microsoft 365 environment – surfaced in Teams, SharePoint, or Power Pages – ensuring easy access and adoption across departments.

We build structured document libraries and approval workflows using SharePoint and Power Platform – helping media organisations manage sensitive content securely and meet compliance standards.

Protecting Confidential Content

Whether it’s scripts, contracts, or editorial policies, we help ensure documents are stored securely and only accessible to authorised users.

Automated & Auditable

Power Automate workflows route documents for review and approval, with version control and audit trails built in – replacing manual processes with reliable, trackable systems.

Easy to Find, Easy to Trust

Metadata and taxonomy make it simple to locate the right document, while governance features ensure everything is up to date and compliant.

We build structured document libraries and approval workflows using SharePoint and Power Platform – helping media organisations manage sensitive content securely and meet compliance standards.

Protecting Confidential Content

Whether it’s scripts, contracts, or editorial policies, we help ensure documents are stored securely and only accessible to authorised users.

Automated & Auditable

Power Automate workflows route documents for review and approval, with version control and audit trails built in – replacing manual processes with reliable, trackable systems.

Easy to Find, Easy to Trust

Metadata and taxonomy make it simple to locate the right document, while governance features ensure everything is up to date and compliant.

We help media organisations prepare for and adopt Microsoft Copilot – unlocking AI-powered productivity across the business.

Quick Wins with Copilot Agents

From summarising editorial guidelines to drafting internal updates, Copilot Agents deliver immediate value without needing a full data overhaul.

AI That Supports Creativity

Copilot helps staff find content faster, reduce admin, and focus on storytelling – making AI a practical part of the creative workflow.

Working in Partnership with Media & Communications

Our Work in Media & Communications

Building a Connected Communications Platform

Bauer partnered with us to create a personalised intranet using SharePoint and Viva Engage. Designed around their structure and culture, the solution supports two-way dialogue, leadership visibility, and tailored experiences for different teams and regions.

Raising the Bar for Digital Workplace Tools

We partnered with WBD to redesign their Leading@WBD SharePoint site using Beacon, creating a scalable, on-brand intranet experience with personalised content and reusable templates. Alongside this, we’re delivering a Power Platform Centre of Excellence – supporting governance, adoption, and custom app development across the business. Together, these initiatives are helping WBD build a best-in-show digital workplace that’s efficient, engaging, and future-ready.

Telecommunications Organisation

Streamlining Event Management with Power Platform

A global organisation that hosts hundreds of events annually implemented a custom event management system using Power Apps, Power Automate, and SharePoint. The solution simplified registration, approvals, and check-ins—reducing manual effort, enhancing the attendee experience, and delivering real-time insights, all within Microsoft 365.

Working with Agencies in Media & Communications

As well as supporting media and communications clients directly, we also work with agencies within the sector – helping them deliver more for their clients across industries.

Creative Meets Technical

We partner with agencies to bring their ideas to life using Microsoft 365 – whether that’s building campaign hubs in SharePoint, enabling engagement through Viva, or developing custom apps with Power Platform.

Flexible & Seamless Delivery

We adapt to each project’s needs – operating behind the scenes or as part of a joint team. Together, we help agencies deliver impactful solutions and build stronger, longer-term relationships with their clients.

Solving Sector Challenges with Microsoft 365

The Media & Communications sector faces unique internal challenges – from fragmented systems and siloed teams to content overload and engagement gaps. We help organisations tackle these issues head-on by tailoring Microsoft 365 tools to fit the way media teams work – enabling faster collaboration, smarter communication, and a more connected digital workplace.

Digital Disruption & Siloed Teams

Current Challenge:

Media organisations are under pressure to innovate quickly, often while navigating mergers and legacy systems. This can leave teams disconnected and struggling to collaborate at speed.

What’s Possible:

SharePoint Online provides a centralised intranet for consistent communication and access to resources
Microsoft Teams enables real-time chat and file sharing across departments and locations
Viva Connections brings everything together in one mobile-accessible hub

One Way Comms & Engagement Gaps

Current Challenge:

Traditional top-down communication doesn’t resonate with today’s creative workforce. Employees want to feel heard, contribute ideas, and connect with colleagues.

What’s Possible:

Viva Engage enables two-way dialogue and community-building across brands and regions
Leadership Corner gives executives a space to interact directly with employees
Recognition tools and social features help build culture and boost morale

Disconnected Tools & Legacy Systems

Current Challenge:

Many media companies rely on a patchwork of platforms, leading to confusion and tech fatigue. Employees often feel held back by outdated tools.

What’s Possible:

A unified digital workplace in Microsoft 365 reduces reliance on multiple systems
SharePoint and Teams integrate with existing third-party tools for smoother workflows
Viva Connections offers a personalised dashboard that surfaces what matters most

Content Overload & Personalisation

Current Challenge:

With so much content generated daily, important messages can get lost. Employees need relevant updates, not more noise.

What’s Possible:

SharePoint targeting delivers content by role, location, or department
Viva Amplify helps comms teams publish across multiple channels from one place

Resource Constraints in Comms Teams

Current Challenge:

Internal Comms teams are often small and stretched thin, expected to reach thousands of employees with limited tools.

What’s Possible:

Viva Amplify centralises campaign delivery and provides engagement metrics
Power Automate streamlines approvals and publishing workflows
Copilot can assist with drafting, summarising, and scheduling content

Security & Compliance

Current Challenge:

Media organisations handle sensitive content and must meet strict compliance standards. Protecting IP and managing access is critical.

What’s Possible:

SharePoint and OneDrive offer secure file storage with permission controls
Microsoft Purview enables content labelling and data loss prevention
Communication compliance tools help monitor and moderate internal channels

FAQs

Got questions? We’ve answered some of the common ones here. If you can’t find what you’re looking for, drop us a note.

How does Microsoft 365 support internal communications in media organisations?

Microsoft 365 offers tools like SharePoint, Viva Engage, and Viva Connections that enable personalised, two-way communication across creative and corporate teams. Silicon Reef helps media organisations design and implement these platforms to improve engagement, visibility, and alignment.

Can you help us build apps for media-specific workflows?

Yes – Silicon Reef uses Power Platform to create custom apps that support booking, approvals, dashboards, and more. These solutions replace manual processes and integrate seamlessly with your existing Microsoft 365 environment.

Do you work with agencies as well as media clients?

Absolutely. Silicon Reef partners with creative and strategic agencies within the Media & Communications sector to help them deliver campaigns and programmes for their clients. We bring the technical expertise to embed their ideas into Microsoft 365 – strengthening delivery and long-term relationships.

How do your solutions support safety and compliance in high-risk environments?

We build structured document libraries and approval workflows using SharePoint and Power Platform. These help ensure safety protocols and compliance documents are always current, accessible, and auditable. Silicon Reef’s approach is to make these systems easy to use and maintain – so teams can focus on doing their jobs safely and efficiently, without chasing down the latest version of a form.

What makes Silicon Reef’s approach different when working with media organisations?

We focus on how media teams actually work – fast-paced, creative, and often dispersed. Whether it’s building a branded intranet, simplifying content workflows, or enabling mobile access for frontline talent, Silicon Reef designs solutions that are practical, scalable, and tailored to the sector.

Send us a message

Whether you’ve got a Microsoft 365 project in mind or just want to learn more, we’d love to hear from you.