SharePoint is a powerful collaboration and document management platform from Microsoft, designed to help teams work together more effectively. It allows businesses to create internal sites, manage content, share files, and collaborate on documents all in one place. SharePoint can be used by organisations of any size to improve productivity, streamline communication, and manage information efficiently.
In today’s digital workplace, where remote and hybrid working is common, SharePoint plays a key role in connecting employees, whether they’re in the office or working remotely. It serves as a hub for document sharing, team collaboration, and communication, helping teams stay aligned and productive. With its integration into Microsoft 365, SharePoint ensures that employees can access important information, documents, and tools whenever and wherever they need them.
Use Cases for SharePoint:
Intranet: SharePoint is commonly used to build company intranets, which serve as internal websites where employees can find news, announcements, resources, and important company information. A SharePoint intranet can be customised to match a company’s branding and structure, making it a central point for employee engagement and communication.
Document Management: One of SharePoint’s core strengths is its ability to manage documents and files. It allows teams to store, share, and collaborate on documents in real time, with version control, approval workflows, and permissions to ensure the right people have access to the right files. This helps reduce silos and keeps everyone working on the latest versions of documents.
Collaboration: SharePoint integrates tightly with Microsoft Teams, allowing employees to collaborate directly within their workflow. Teams can work on documents together, comment on changes, and track progress without leaving the platform.
Business Process Automation: With tools like Power Automate and Power Apps, SharePoint enables the automation of routine business processes. This reduces manual effort and increases efficiency by streamlining workflows and integrating with other business applications
As part of the Microsoft 365 suite, SharePoint is deeply integrated with tools like Outlook, Teams, and OneDrive, making it easy to access documents, share content, and collaborate across applications.
SharePoint also underpins Microsoft Viva, an employee experience platform that brings together communications, knowledge, learning, and insights. Viva leverages SharePoint’s content management capabilities to deliver personalized experiences and insights to employees.
Additionally, SharePoint integrates with Microsoft Copilot, an AI-powered assistant that helps users with tasks like content creation, data analysis, and workflow automation. Copilot enhances SharePoint’s usability by providing intelligent recommendations and automating repetitive tasks.
By leveraging SharePoint within the Microsoft 365 ecosystem, organisations can create a cohesive and efficient digital workplace that supports collaboration, productivity, and innovation.
SharePoint’s flexibility and integration capabilities make it an essential tool for modern businesses, helping them navigate the complexities of digital transformation and achieve their strategic goals.
