Migration involves moving data, applications, or systems from one environment to another. In the context of Microsoft 365 and SharePoint, migration typically refers to transitioning content from on-premises SharePoint sites to the cloud-based Microsoft 365 platform.
In the hybrid workplace, cloud-based platforms like Microsoft 365 are a necessity.
Enhanced Collaboration: Microsoft 365 offers modern collaboration tools, such as Teams, OneDrive, and SharePoint Online. Migrating allows users to collaborate seamlessly across devices and locations.
Security and Compliance: Microsoft 365 provides robust security features, including data encryption, threat detection, and compliance controls. Migrating ensures better protection for sensitive information.
Scalability: The cloud-based model allows organisations to scale resources up or down as needed, without the limitations of on-premises infrastructure.
Access Anywhere: Users can access their files and applications from anywhere with an internet connection, promoting flexibility and remote work.
That aside, there are also other huge benefits of opting for a cloud-based system over an outdated on-premises platform.
Cost Savings: Cloud-based solutions eliminate the need for maintaining physical servers, reducing hardware costs and operational expenses.
Automatic Updates: Microsoft 365 receives regular updates, ensuring access to the latest features, security patches, and improvements.
High Availability: Cloud services offer redundancy and failover mechanisms, minimizing downtime and ensuring continuous availability.
If you’re thinking about planning a migration, these are some of the things to consider:
Planning and Assessment
- Understand existing content, employee needs, and business requirements.
- Use tools like the SharePoint Migration Assessment Tool (SMAT) to identify potential issues.
Source Inventory
- Create an inventory of content, including documents, lists, and libraries.
- Evaluate customisations, workflows, and permissions.
Information Architecture Design
- Define the target structure in Microsoft 365 (sites, libraries, folders).
- Plan metadata, navigation, and permissions.
Migration Logic Mapping
- Map content from the source to the target.
- Decide on migration strategies (bulk copy, incremental, or hybrid).
Actual Migration
- Use tools like the SharePoint Migration Tool (SPMT) to transfer content.
- Monitor progress and address any issues.
Post-Migration Tasks
- Validate data integrity.
- Update links, permissions, and customisations.
- Communicate the change to users.
Silicon Reef offers a series of SharePoint migration services, whether you’re migrating from a third-party platform or from on-premises to SharePoint online.
