Overview
SharePoint Migration Tools We Work With
The SharePoint Migration Tool (SPMT) is Microsoft’s free solution for moving files from on-premises SharePoint or file shares into SharePoint Online. Designed for straightforward migrations, it’s secure, reliable, and integrates with Microsoft 365’s authentication and governance features.
Best For: Straightforward moves from file shares or on-premises SharePoint to SharePoint Online. Ideal when no major restructuring or metadata mapping is needed.
SharePoint is a powerful migration and management tool for SharePoint and Microsoft 365. It supports advanced metadata mapping, tenant-to-tenant migrations, restructuring, and bulk permissions management.
Best For: Complex migrations involving restructuring, tenant-to-tenant moves, or advanced metadata and permissions work.
LinkFixer is specialist software for scanning and repairing embedded hyperlinks in migrated documents — especially useful when moving large document libraries with crosslinked content.
Best For: Scenarios where maintaining the integrity of large numbers of embedded links is critical. Often used alongside SPMT or ShareGate.
For highly bespoke requirements, we create scripts to address niche needs such as workflow migration, content transformation, or integration with legacy systems.
Best For: Unique migration requirements or when existing tools can’t handle specific integrations or transformations.
How We Work with Migration Tools
Choosing the Right Tool
We match your migration needs to the best tool for the job — using SPMT for straightforward moves, ShareGate for complex restructuring, and LinkFixer or scripts where link integrity is critical. This ensures a smooth, reliable transfer from the start.
Migration Delivery
Planning & Discovery
Validation & Support
Example Migration Scenarios
Every migration is different — the right approach depends on your starting point, your goals, and the complexity of your content. Below are common situations where the SharePoint Migration Tool and other tools we use have delivered smooth, secure transitions.
Merging Microsoft 365 Tenants After an Acquisition
We use ShareGate to manage tenant-to-tenant moves, restructure content, and align permissions, while ensuring business-critical files remain accessible throughout the process.
Moving Legacy File Shares into SharePoint Online
We help by designing the new information architecture before migration, so content is easier to find and manage from day one.
Preserving Complex Metadata and Permissions
This ensures that search, compliance, and governance policies continue to function postmigration.
Replacing Outdated Document Management Systems
In these cases, we use LinkFixer alongside the SharePoint Migration Tool to automatically repair and update embedded links, so documents work exactly as they did before.
Client Stories
7 Day Intranet Transformation
A brand-aligned design refresh for financial services firm TP ICAP.
Empowering Higher Education Comms
A new branded intranet with custom page templates for the University of Leeds.
Award Winning Intranet
Storming success as the Met Office sets the standard for accessible collaboration for 2,000+ employees.
Bauer Media Group set out to create a personalised intranet experience that truly works for every employee.
In this 60 second overview, see how we brought that vision to life using SharePoint and Beacon.
Video created by our friends at The Surgery
Let’s Talk Migration
Whether you’re migrating from one tenant to another, or from a third-party platform, we’ll find the right SharePoint migration tool for you.
FAQs
Got questions? We’ve answered some of the common ones here. If you can’t find what you’re looking for, drop us a note.
What role does a migration tool play in SharePoint projects?
A migration tool simplifies the transfer of files, metadata, permissions, and structures between environments. It can speed up the process, reduce human error, and offer reporting capabilities to validate results. However, the tool itself is only part of the solution — effective migration still requires planning, governance, and user engagement.
At Silicon Reef, we select tools like ShareGate or the SharePoint Migration Tool (SPMT) based on project scope, complexity, and compliance needs, ensuring they’re used within a structured migration framework to deliver accuracy, efficiency, and minimal disruption.
How do I choose the right SharePoint migration tool?
Silicon Reef evaluates these needs during the discovery phase, matching tools to business priorities rather than simply choosing the most popular option. This ensures the chosen solution aligns with both technical and strategic goals, making it a supportive enabler of migration success rather than a limiting factor in the process.
Can a migration tool handle custom workflows and integrations?
At Silicon Reef, we identify these custom elements early, testing them in the target environment before cutover. This approach ensures that business-critical processes and integrations are preserved, avoiding costly post-migration fixes and ensuring a seamless transition for teams who rely on these capabilities.
What are the risks of relying solely on a migration tool?
Silicon Reef treats migration tools as part of a broader framework — one that includes content audits, stakeholder engagement, and post-migration support. This ensures the migration delivers both technical accuracy and lasting value, rather than simply moving content from one system to another without considering how it will be used in the new environment.
How do migration tools fit into a wider migration strategy?
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Whether you’ve got a Microsoft 365 project in mind or just want to learn more, we’d love to hear from you.