SharePoint Migration Examples

Real-world SharePoint migration projects across sectors—each tailored to meet unique organisational goals, user needs, and technical requirements. 

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Overview

Industry-Specific SharePoint Migration Examples

From public sector bodies to universities and digital banks, our SharePoint migration projects span a range of industries and scenarios.  

Below are real examples of how we deliver complex migrations — with a focus on value, employee experience, and long-term success. 

SharePoint Migration Examples in Action 

See how organisations across industries have delivered successful SharePoint migrations—improving collaboration, compliance, and long-term value.

University of Leeds

Intranet Consolidation & SharePoint Redesign 

This project focused on unifying disparate intranet platforms across a major university. Our team conducted interviews and user research, then designed a new IA and governance model. The intranet now includes integrations with Beacon, creating a seamless digital experience. We delivered a scalable, modern intranet supporting both academic and administrative needs. 

Housing Association

File Server to SharePoint Online Migration 

We migrated departmental content from on-prem file servers to SharePoint Online. The solution included pilot migrations, metadata tagging, and Power Platform customisations. Our team built governance engines and adoption strategies tailored to each department. The migration improved collaboration and compliance while reducing reliance on outdated infrastructure. 

Digital Bank

Google Workspace to Microsoft 365 Migration 

For this fintech organisation, we transitioned document management from Google Workspace to Microsoft 365. Using ShareGate and custom scripting, we delivered discovery, pilot migration, and a full cutover — with security policies, remote protocols, and third-party integrations. The result was a secure, compliant, and productivity-focused Microsoft ecosystem. 

Santen

SharePoint 2013 to SharePoint Online 

We supported this multinational company in migrating HR and comms content from SharePoint 2013. The project included creating modern sites, configuring permissions, and replacing a legacy WordPress site. ShareGate enabled smooth migration across EMEA. Post-migration, we deployed a champions network and delivered user training to support long-term success. 

Higher Education

Third-Party Intranet to SharePoint Online 

We supported a higher education institution in transitioning from a third-party intranet platform to a modern SharePoint Online solution. The project included building staff and student portals, integrating Viva Engage, and implementing a dual-site architecture. Our team led discovery workshops, designed the new information architecture, and supported content migration using ShareGate. We also provided governance planning and training to ensure long-term success. The new intranet improved accessibility, engagement, and alignment with Microsoft 365 tools, creating a more connected campus experience. 

Housing Provider

File Share & Legacy SharePoint to SharePoint Online 

For this 12TB migration, we delivered a four-phase strategy that included pilot migrations, stakeholder engagement, governance planning, and departmental rollout templates. Using ShareGate, we modernised infrastructure, improved compliance, and enhanced collaboration. Post-migration, we launched user adoption campaigns with champion networks and custom learning pathways. 

Public Sector

SharePoint to SharePoint Migration 

We partnered with a government organisation to migrate from legacy SharePoint to SharePoint Online. The project included redesigning services sites, implementing templated review systems, and building SPFx web parts and Power Apps for compliance and provisioning. ShareGate was used for the migration, ensuring minimal disruption. The result: a scalable, user-friendly, and compliant intranet that streamlined workflows and reduced overhead. 

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Virgin Media and O2
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Argent
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Types of SharePoint Migration We Support 

At Silicon Reef, we understand that every organisation’s migration journey is unique. That’s why we offer a full range of SharePoint migration services, tailored to your specific needs and environment. Here are the main types of migrations we specialise in: 

SharePoint to SharePoint Migration

We help move content between SharePoint environments—whether from on-premises SharePoint Server to SharePoint Online, tenant-to-tenant migrations, or modernising classic sites to the modern SharePoint experience within the same tenant. These migrations focus on preserving metadata, permissions, workflows, and the overall site architecture to ensure seamless continuity. 

Third-Party Intranet Platform to SharePoint Migration

If you’re moving from an existing intranet solution to SharePoint Online, we’ll help you rebuild and redesign your digital workplace. We map critical intranet features to SharePoint equivalents, migrate content, and configure communication sites and hubs to enhance employee engagement and collaboration. 

File Share and Network Drive Migration to SharePoint Online

Many organisations start their digital transformation by migrating files from legacy file servers or network drives into SharePoint Online. We assist in auditing your existing file shares, cleansing redundant data, and restructuring content using metadata-driven information architecture, enabling better governance, searchability, and collaboration. 

Complex Tenant Consolidation and Restructuring

For organisations managing multiple Microsoft 365 tenants, we offer tenant-to-tenant migration services that consolidate content into a single, optimised environment. This involves careful planning around identity, compliance, and information architecture to minimise disruption while enhancing usability. 

Third-Party Cloud Storage to SharePoint Migration

Migrating from platforms like Box, Dropbox, or Google Drive to SharePoint Online requires careful planning to maintain permissions, metadata, and integrations. We provide expertise in mapping your current cloud storage environment into SharePoint, ensuring compliance and minimal disruption during the transition. 

Hybrid Migration Scenarios

Many organisations operate hybrid environments combining on-premises SharePoint and SharePoint Online. We design migration strategies that support phased or incremental moves, allowing you to modernise at your own pace without interrupting daily operations. 

Client Stories

TP ICAP logo

7 Day Intranet Transformation

A brand-aligned design refresh for financial services firm TP ICAP.

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Empowering Higher Education Comms

A new branded intranet with custom page templates for the University of Leeds.

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Met Office Logo

Award Winning Intranet

Storming success as the Met Office sets the standard for accessible collaboration for 2,000+ employees.

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Bauer Media Group set out to create a personalised intranet experience that truly works for every employee.

In this 60 second overview, see how we brought that vision to life using SharePoint and Beacon.

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Let’s Talk Migration

Whether you’re refreshing your homepage or building a new intranet, we’re here to help. Book a free consultation and explore what’s possible.

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FAQs

Find answers to common questions about planning, migration, accessibility, and ongoing support.

What can I learn from other organisations’ SharePoint migrations?

Looking at examples of other organisations’ migrations can highlight practical lessons, such as effective stakeholder engagement, governance frameworks, and change management strategies. Observing challenges and solutions can help anticipate risks, optimise timelines, and improve employee adoption. For example, some organisations underestimate content complexity or overlook workflow dependencies.  

At Silicon Reef, we use insights we’ve learned from diverse projects to provide guidance tailored to your sector and organisational priorities, helping leaders make informed decisions while avoiding common pitfalls during their migration journey. 

How do I decide between a phased or full migration?

A phased migration gradually moves content, allowing testing, adjustments, and reduced operational disruption. A full migration is faster but requires strong readiness and comprehensive planning. Key considerations include data size, interdependencies, user readiness, and regulatory compliance.  

At Silicon Reef, we work with leadership teams to assess organisational goals, risk appetite, and operational constraints, advising on the most suitable approach to balance efficiency with continuity, while ensuring governance and adoption considerations are embedded from the start. 

What patterns do successful migrations share?

Examples of successful SharePoint migrations consistently combine technical planning with organisational alignment. Key patterns include early stakeholder engagement, robust governance, clear communication, and thorough content audits. Technical tools alone are insufficient without considering user experience, adoption, and process integration.  

Silicon Reef’s approach embeds these principles across every project, ensuring that migrations are not only completed on time but also deliver sustainable improvements in collaboration, compliance, and operational efficiency, avoiding the common pitfall of focusing solely on technology rather than outcomes. 

How can I use migration examples to support decision-making?

Real-world migration case studies provide concrete insights into timelines, risks, and business outcomes, helping leaders build informed business cases. They can guide planning around content prioritisation, resource allocation, and governance requirements.  

Silicon Reef uses lessons from previous projects to highlight potential efficiencies, pitfalls, and opportunities, enabling senior teams to make evidence-based decisions. By sharing examples of challenges and solutions, organisations can better anticipate user adoption needs, compliance considerations, and technical dependencies when planning their own migration. 

How do industry requirements affect migration planning?

Migration planning must reflect sector-specific compliance, security, and operational priorities. Public organisations, for instance, prioritise regulatory adherence, while housing or healthcare providers focus on operational continuity. Tailoring the migration approach to these priorities ensures minimal disruption and full regulatory compliance.  

Silicon Reef draws on experience across multiple sectors to create plans that balance operational requirements with long-term strategic goals, ensuring that the migration delivers measurable business value while addressing sector-specific challenges effectively.Â