Our Services
Create a Holistic Employee Experience with Microsoft 365
Microsoft Viva builds on the core collaboration and productivity tools of Microsoft 365. With apps for employee engagement, internal communications, knowledge sharing, learning and development, company insights, and more, Viva helps organisations create a modern, digital employee experience—all under the M365 umbrella.
Our Microsoft Viva services help organisations unlock more of Microsoft 365’s capabilities. We assist you in selecting the right Viva apps for your organisation, ensuring you have the proper technical foundation, and integrating Viva into your existing digital workplace.
Preparing for a successful Microsoft Viva launch requires more than just flipping a switch. Our technical readiness services are designed to ensure your organisation is fully equipped to integrate Viva seamlessly and effectively.
Infrastructure Assessment
We start by diving deep into your existing Microsoft 365 environment. Our team conducts a thorough evaluation to confirm that everything is up-to-date and compatible with Microsoft Viva. This includes checking that all necessary licenses are in place and ensuring your network infrastructure can handle the additional load that Viva will bring.
Security & Compliance
Next, we focus on your security protocols and compliance measures. It’s crucial that these are not only robust but also aligned with your organisational policies. We help you configure data protection settings and set up user permissions to safeguard your data. Our goal is to ensure that your transition to Viva is secure and compliant, giving you peace of mind.
Integration with Existing Systems
Finally, we facilitate the seamless integration of Microsoft Viva with your current tools and platforms. Whether it’s SharePoint, Teams, or other third-party applications, we ensure that Viva enhances your existing workflows without causing any disruptions. Our team works closely with you to make sure everything fits together perfectly, so you can start reaping the benefits of Viva right away.
For some organisations, pilot schemes or proof of concepts are essential for a successful Microsoft Viva implementation. Our approach to facilitating pilot schemes ensures that your organisation can test, refine, and optimise Viva before a full-scale rollout.
Identifying Champions
We start by selecting a diverse group of employees from different departments and roles within your organisation. This helps us gather a wide range of feedback and ensures that the pilot scheme addresses the needs of various user groups. By involving key stakeholders and early adopters, we can drive engagement and support from the outset.
Customising Pilot Programs
Our team works closely with you to tailor the pilot program to your specific requirements. We configure Viva features and content to align with your organisational goals and workflows. This customisation ensures that the pilot scheme provides a realistic and relevant experience for participants, helping to identify any potential issues and areas for improvement.
Monitoring & Feedback
Throughout the pilot phase, we closely monitor employee engagement and gather feedback through surveys, interviews, and usage analytics. This data-driven approach allows us to make informed adjustments and enhancements to the Viva implementation. We provide regular updates and reports to keep you informed of progress and insights.
A successful company-wide rollout of Microsoft Viva requires meticulous planning and execution. Our change and adoption services are designed to ensure that your organisation embraces Viva fully and effectively.
Strategic Planning & Communication
We work with you to develop a comprehensive rollout plan that includes clear communication strategies. This involves creating detailed timelines, identifying key milestones, and ensuring that all stakeholders are informed and engaged throughout the process. Our goal is to build excitement and anticipation for Viva, making sure everyone understands the benefits and how it will enhance their work experience.
Training & Support
To ensure a smooth transition, we provide extensive training and support tailored to different user groups within your organisation. This includes hands-on workshops and easy-to-follow guides that help employees get up to speed quickly.
Continuous Improvement & Feedback
After the initial rollout, we don’t just walk away. We continuously monitor the adoption process, gathering feedback from users and analysing usage data to identify areas for improvement. This iterative approach allows us to make necessary adjustments and enhancements, ensuring that Viva continues to meet the evolving needs of your organisation.
Ready to Elevate Employee Experience with Microsoft Viva?
Find the right Viva solutions to enhance collaboration, engagement, and productivity with expert guidance.
Transition from Meta Workplace to Viva Engage
With Meta Workplace going read-only, it’s time to explore new ways to connect and engage your teams. Microsoft Viva Engage provides a solution for seamless communication and collaboration.
Why Work with a Viva Experience Partner?
Navigating the Microsoft Viva platform can be confusing and frustrating. We bring clarity to the process, and help organisations understand the art of the possible. Our extensive experience helps us ensure a smooth transition, prioritising your business challenges and rolling out the right solutions.
By building a roadmap together, we enable cross-functional collaboration, breaking down silos and fostering teamwork that might not have been possible otherwise. The end result? A high-performance, fully engaged organisation.
%
Reduction in employee attrition
%
Potential ROI
%
Reduction in onboarding time
Through the OKR framework and Viva Goals, we will be able to effectively track and measure our impact, highlight the collective efforts of our teams, and show our employees how their meaningful work is helping us drive our long-term strategy forward.
Microsoft Viva
What is Microsoft Viva?
Microsoft Viva is an integrated employee experience platform within Microsoft 365 and Teams that supports connection, insight, purpose, and growth in your organisation. It combines tools for communication, feedback, analytics, goals, and learning to create a productive and engaged workforce.
Microsoft Viva consolidates many functions that organisations typically use third-party tools for, allowing you to keep everything within the Microsoft ecosystem.
Viva Connections is a customisable app within Microsoft Teams that acts as a gateway to your company’s internal resources, news, and tools. It provides a personalised landing page where employees can access important updates, complete tasks, and stay connected with their colleagues. By integrating with existing Microsoft 365 services like SharePoint and Teams, Viva Connections helps create a cohesive and engaging digital workplace experience.
Viva Connections makes your intranet content available in Teams, and is a great way to engage frontline and deskless workers.
Viva Engage is an enterprise social networking tool – your company’s social hub, where you can connect with colleagues, share ideas, and join communities. It’s perfect for sparking conversations and getting to know people across the organisation. Viva Engage also facilitates leadership engagement with features like Leadership Corner, where employees can interact directly with leaders through posts, announcements, and Ask-Me-Anything (AMA) events. Additionally, it promotes knowledge sharing by enabling employees to join communities, participate in discussions, and access valuable insights from across the organisation
Viva Amplify is a powerful tool within Microsoft Viva designed to streamline your organisation’s internal communication efforts. It helps communication teams and leaders create, manage, and distribute messages across multiple channels like Outlook, Teams, and SharePoint. With features like AI-powered writing assistance and detailed analytics, Viva Amplify ensures your messages are impactful and reach the right audience.
Viva Insights provides valuable, data-driven insights that help leaders understand and improve organisational productivity and wellbeing. It analyses work patterns across the organisation to identify trends and areas for improvement, such as collaboration, focus time, and work-life balance. These insights enable leaders to make informed decisions that enhance team dynamics and overall efficiency.
On a personal level, Viva Insights offers employees personalised recommendations to help them work smarter and maintain a healthy work-life balance. It helps create a more productive and engaged workplace for everyone.
Viva Learning is a centralised hub within Microsoft Teams that brings all your training resources together in one place. It integrates content from LinkedIn Learning, Microsoft Learn, and your own internal resources, making it easy for employees to find and engage with relevant training materials. Viva Learning offers tailored recommendations and tracks progress, helping employees grow their skills right within their daily workflow. This unified approach creates a culture of continuous learning across the organisation.
Viva Glint helps organisations measure and improve employee engagement and wellbeing. It uses customisable surveys to gather feedback on various aspects like engagement, onboarding, and diversity. With detailed analytics and AI-driven insights, Viva Glint provides a clear picture of employee sentiment and helps leaders take informed actions to enhance the workplace environment.
Viva Pulse helps managers and team leads quickly gather feedback from their teams. It uses brief, customisable surveys to capture insights on key topics like productivity, wellbeing, and team dynamics. With real-time data and AI-driven recommendations, Viva Pulse makes it easy to understand what’s working well and where improvements are needed.
Viva Goals helps your organisation set, track, and achieve business goals using the Objectives and Key Results (OKR) framework. It aligns teams with your strategic priorities, making sure everyone is focused on what matters most. With features like AI-powered goal recommendations, integration with data sources, and customisable dashboards, Viva Goals makes it easy to monitor progress and stay on track.
Note: Viva Goals will be retired on December 31st, 2025.
Looking for inspiration?
We’ve got you covered. Our blogs, guides and how-tos help you get the most out of Microsoft Viva.
What is Microsoft Viva? An Internal Communicator’s Ultimate Guide
A deep dive into Viva Engage, Viva Connections, Viva Amplify and Viva Goals to help internal communicators understand how Microsoft Viva can help – including key features and real life use-cases.
Driving Employee Experience with Microsoft Viva
Learn how to leverage Microsoft Viva and level up your employee experience (EX).
Demystifying Microsoft Viva
Catch up on our on-demand webinar. Focusing only on the apps that IC need to know: Connections, Engage, Amplify and Goals. In partnership with the Institute of Internal Communication.
What is Viva Engage?
We dive into what Viva Engage is, how to access it, key features, and how much it costs.
What is Viva Connections?
We dive into what Viva Connections is, how to access it, key features, and how much it costs.
What is Viva Amplify?
We dive into what Viva Connections is, how to access it, key features, and how much it costs.
Increase Engagement with Leadership Using Viva Engage
4 practical tips on how Viva Engage can improve leadership visibility and engagement.
Microsoft Viva for Internal Comms: Communications & Communities
Overview of the Communications & Communities licensing bundle designed for internal comms and engagement teams.
Viva Engage: How Shell Silenced Email Chaos
Shell cut through email chaos with Viva Engage, transforming communication and collaboration for 70,000+ employees. Discover their bold strategy and key lessons for driving real workplace change.
FAQs
Got questions? We’ve answered some of the common ones here. If you can’t find what you’re looking for, drop us a note.
Does Viva Connections replace my intranet?
Viva Connections doesn’t replace your intranet but enhances it by integrating it into Microsoft Teams. It’s like a bridge that brings your existing SharePoint intranet into Teams, providing a more accessible and engaging experience for employees. While it offers a personalised landing page for news, resources, and tools, it doesn’t have all the features of a full-fledged intranet. Instead, it complements your current setup, making it easier for employees to stay connected and informed without leaving Teams.
How does Microsoft Viva work with SharePoint?
Microsoft Viva works seamlessly with SharePoint by leveraging its robust content management capabilities. Viva Connections, for example, uses your SharePoint home site to create a personalised dashboard within Teams, where employees can access news, resources, and conversations. Viva Learning integrates with SharePoint to pull in training content, making it easily accessible. Essentially, SharePoint acts as the backbone for many Viva modules, ensuring that all your content is organised and easily accessible within the Viva ecosystem.
How does Microsoft Viva integrate with Copilot?
Microsoft Viva integrates with Copilot to enhance employee productivity and engagement by leveraging AI-driven insights and assistance. Copilot works across Viva’s data and applications, providing a single interface to guide employees, managers, and HR leaders. For example, in Viva Insights, Copilot helps leaders generate dynamic reports using natural language prompts, offering a clear view of team health and productivity. In Viva Engage, Copilot assists in fostering community interactions by suggesting relevant topics for discussion and helping leaders craft engaging posts.
This integration ensures that employees receive personalised recommendations and support, making it easier to stay aligned with company goals and improve overall performance. It’s all about using AI to create a more connected and efficient workplace.
Can I try Microsoft Viva for free?
Some features within Microsoft Viva are included in most business Microsoft 365 licenses. Viva Connections is included as standard, and the basic conversation and community features in Viva Engage are also available. This means you can get started and try it out at no extra charge.
Additionally, Microsoft sometimes offers funded pilots for other Viva apps. Get in touch to see if your organisation is eligible.
Do I have to use all the Viva apps?
No, you don’t have to use all the Viva apps. Microsoft Viva is designed to be flexible, allowing you to choose the apps that best meet your organisation’s needs. You can start with one or two apps, like Viva Connections for employee engagement and Viva Insights for productivity, and then expand as needed. This modular approach means you can tailor the experience to your specific goals and budget.
If you’re unsure which apps to start with, consider your organisation’s priorities. For example, if learning and development are key, Viva Learning might be a great starting point. Remember, you can always add more apps later as your needs evolve. This flexibility ensures you get the most value from Viva without feeling overwhelmed.
What are the licensing options and costs for Microsoft Viva?
Microsoft Viva offers several plans:
- Viva Employee Communications and Communities: $2.00 (£1.64) per user/month (annual commitment)
- Viva Workplace Analytics and Employee Feedback: $6.00 (£4.90) per user/month (annual commitment)
- Viva Suite: $12.00 (£9.60) per user/month (annual commitment)
To add Viva to your existing Microsoft 365 plan, you can contact your Microsoft representative. If you are not an existing customer, you can see Microsoft 365 pricing and choose the plan that best fits your needs.
Prerequisites for using Microsoft Viva include a license for one of the following: Microsoft 365 F1, F3, E3, A3, E5, or A5; Office 365 F3, E1, A1, E3, A3, E5, or A5; Microsoft 365 Business Basic, Business Standard, or Business Premium; SharePoint K, Plan 1, or Plan 2. Some Viva features also require a license for Microsoft Teams.
Ready to talk?
So are we. Get in touch today to discuss your intranet project.